Procurement Administrator

About Us at GoCardless

GoCardless is a global bank payment company. Over 100,000 businesses, from start-ups to household names, use GoCardless to collect and send payments through direct debit, real-time payments and open banking.

GoCardless processes US$130bn+ of payments annually, across 30+ countries; helping customers collect and send both recurring and one-off payments, without the chasing, stress or expensive fees. We use AI-powered solutions to improve payment success and reduce fraud. And, with open banking connectivity to over 2,500 banks, we help our customers make faster, more informed decisions.

We are headquartered in the UK, with additional offices in Australia, France, Ireland, Latvia, Portugal and the United States.

At GoCardless, we're all about supporting you! We’re committed to making our hiring process inclusive and accessible. If you need extra support or adjustments, reach out to your Talent Partner — we’re here to help!

And remember: we don’t expect you to meet every single requirement. If you’re excited by this role, we encourage you to apply!

The role GoCardless has implemented a Coupa-based Purchase to Pay (P2P) system globally that will manage the end-to-end process of P2P and a supplier contract repository. The next phase is about building a full procurement lifecycle function across GoCardless.

The role will report to the Senior Procurement Manager within the new Procurement function and will sit within our Financial Control and Reporting team, which includes the Accounts Payable function. The ideal candidate is proactive and confident, working independently to support the business and procurement team and will work with the Procurement Analyst to deliver all procurement administration activities. Experience within procurement, contract management, administrative support, and/or accounts payable is strongly preferred.

What excites you:

• Provide procurement subject matter expertise, guidance and best practice to the business, assisting with sourcing activities, risk management and in-life supplier management
• Identify supplier negotiation opportunities
• Own and manage assigned supplier contract negotiations, working with stakeholders
• Provide procurement subject matter expertise to the business, including the P2P Coupa system and processes, including training where required
• Work closely with the stakeholders, third-party vendors, procurement business users, accounts payable team and contract administrator to maintain excellent user effectiveness, experience, and success
• Manage and produce Procurement KPI reporting
• Develop and ensure the ongoing maintenance of all related P2P Coupa demos, training materials and Quick Start Guides
• Manage the function's day-to-day P2P workflow from onboarding new suppliers, Purchase Order workflow approvals and queries
• Participate in the Coupa Community to constantly strengthen expertise

What excites us:

• 2-5 years of Procurement experience and subject matter expertise in the IT & Marketing categories (other category experience will be considered due to the transferable nature of procurement)
• Results Focus - The drive and determination to achieve objectives, overcoming obstacles to deliver results
• Mindset to continually improve the service and processes being delivered to our stakeholders (internal and external)
• Desire for continuous personal and professional development
• Ability to work both autonomously and within virtual teams
• Strong analytical skills
• Effective communicator with strong presentation skills
• Embrace Change - The ability to work flexibly, adapting quickly to change and responding positively to new ways of working, enabling us to thrive on change and constantly improve
• AP experience is desired, but not mandatory
• Knowledge and experience of the Source to Contract Coupa system and process strategic best practices. Coupa certification is a plus, but not required
• Experience with various other Source to Contract Procurement tools
• Consistent - Clear adherence to company policies and procurement rules, and regulations

Salary range: € 2470 - € 3700 (gross)

Base salary ranges are based on role, job level, location, and market data. Please note that whilst we strive to offer competitive compensation, our approach is to pay between the minimum and the mid-point (€ 2470 - € 3080 (gross)) of the pay range until performance can be assessed in the role. Offers will take into account the level of experience, interview assessment, budgets and parity between you and fellow employees at GoCardless doing similar work.

The Good Stuff!

• Wellbeing: Dedicated support and medical cover to keep you healthy.
• Work Away Scheme: Work from anywhere for up to 90 days in any 12-month period.
• Adaptive Working: Our hybrid model offers flexibility, with in-office days determined by your team.
• Equity: All permanently employed GeeCees get equity to share in our success.
• Parental leave: Tailored leave to support your life's great adventure.
• Time Off: Generous holidays, 3 volunteer days, and 4 wellness days annually.

Life at GoCardless

We're an organisation defined by our values; We start with why before we begin any project, to ensure it’s aligned with our mission. We make it happen, working with urgency and taking personal accountability for getting things done. We act with integrity, always. We care deeply about what we do and we know it's essential that we be humble whilst we do it. Our Values form part of the GoCardless DNA, and are used to not only help us nurture and develop our culture, but to deliver impactful work that will help us to achieve our vision.

Diversity & Inclusion

We’re building the payment network of the future, and to achieve our goal, we need a diverse team with a range of perspectives and experiences. As of July 2024, here’s where we stand:

• 45% identify as women
• 23% identify as Black, Asian, Mixed, or Other
• 10% identify as LGBTQIA+
• 9% identify as neurodiverse
• 2% identify as disabled

If you want to learn more, you can read about our Employee Resource Groups and objectives here as well as our latest D&I Report

Sustainability at GoCardless

We’re committed to reducing our environmental impact and leaving a sustainable world for future generations. As co-founders of the Tech Zero coalition, we’re working towards a climate-positive future. Check out our sustainability action plan here.

Find out more about Life at GoCardless via X, Instagram and LinkedIn.